Programme Assistant

DEADLINE FOR APPLICATIONS

23 November 2026-23:59-GMT+03:00 East Africa Time (Kampala)

To provide specialized programme and operational support for the management of WFP’s Cooperating Partner portfolio by coordinating partner engagement processes, monitoring partner performance, supporting compliance and risk management activities, maintaining partnership databases, and facilitating effective implementation of field operations.

Job  Description

1. Cooperating Partner Management

• Support implementation of WFP’s Cooperating Partner Management Framework.
• Coordinate partner onboarding, due diligence, registration, and assessment processes.
• Support preparation and review of partner agreements, budgets, amendments, and closure documentation.
• Maintain comprehensive records of partner engagement throughout the partnership lifecycle.
• Facilitate communication and coordination between WFP units and cooperating partners.

2.Partner Performance Monitoring

• Monitor partner performance against agreed targets and key performance indicators.
• Support annual and periodic partner performance evaluations.
• Analyze performance findings and identify trends requiring management attention.
• Support follow-up on recommendations from monitoring missions, audits, and evaluations.
• Track implementation of corrective action plans.

3.Compliance and Risk Management

• Support implementation of compliance monitoring activities in accordance with WFP corporate guidance.
• Assist in conducting partner risk assessments and capacity assessments.
• Monitor adherence to partnership agreements, donor requirements, and WFP policies.
• Maintain partner risk registers and tracking systems.
• Follow up on outstanding compliance issues and mitigation measures.

4.Capacity Strengthening

• Identify partner capacity gaps and support development of capacity strengthening plans.
• Organize partner training, workshops, orientation sessions, and learning events.
• Support dissemination of WFP policies, guidelines, tools, and standard operating procedures.
• Facilitate sharing of best practices and lessons learned among partners.

5.Data Management and Reporting

• Maintain accurate CPMT databases, partner profiles, assessment records, and performance information.
• Generate periodic reports, dashboards, and analytical summaries on partner performance and compliance.
• Support data quality assurance and validation exercises.
• Compile information for internal reviews, donor reporting, and management briefings.
• Ensure documentation is properly archived and accessible.

6.Coordination and Partnerships

• Liaise with programme, supply chain, monitoring and evaluation, finance, procurement, risk management, and field offices on partnership-related matters.
• Support organization of partner review meetings and coordination forums.
• Prepare meeting agendas, minutes, action trackers, and briefing materials.
• Participate in joint monitoring visits and field missions.

7.Knowledge Management

• Maintain lessons learned, best practices, and institutional knowledge relating to partner management.
• Support continuous improvement of CPMT tools, templates, and procedures.
• Contribute to development of guidance materials and partner management resources.

Qualifications and Experience

Education

• Completion of secondary school education
• A university degree in one or more of the following fields is desirable: Development Studies, Social Sciences, Public Administration, Project Management, Business Administration, International Relations
• Economics, Statistics, Other related disciplines

Experience

• At least 2 years of progressively responsible experience in programme implementation, partnership management, monitoring and evaluation, project management, compliance, grants management, or related fields.
• Experience working with NGOs, UN agencies, government institutions, or development partners.
• Experience in partner management, capacity assessments, compliance monitoring, or operational oversight is highly desirable.
• Experience supporting humanitarian or development programmes in Uganda is an advantage.

Knowledge and Skills

• Strong understanding of partnership management and accountability frameworks.
• Knowledge of programme monitoring, risk management, and compliance processes.
• Strong analytical, report-writing, and data management skills.
• Excellent stakeholder engagement and communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
• Experience using corporate information systems and databases is desirable.

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