CPT-11745 Executive & Business Administrative Support Virtual Assistant

About the Role

The Executive & Business Administrative Support Virtual Assistant role at 20four7VA is an essential position that supports business operations across two companies focused on talent acquisition and workforce development. This role is crucial in enhancing overall business efficiency and ensuring smooth daily operations. In the initial weeks, the successful candidate will engage in training and familiarize themselves with the specific needs of both businesses, including mastering client communication and administrative tasks. The virtual assistant will play a vital role in managing schedules, responding to client inquiries, and organizing essential records, helping to streamline workflows for the business owner.

Key Responsibilities

• Manage calendars effectively by scheduling appointments and sending routine reminders to ensure the business owner remains organized and on track.
• Monitor and organize business email inboxes, ensuring timely responses and proper management of communication with clients and team members.
• Draft email replies for the owner’s approval during the first two weeks, facilitating smooth communication while maintaining the owner’s professional tone.
• Maintain organized administrative records and task lists, ensuring that all follow-up items are tracked and addressed promptly.
• Assist the owner with recurring office and executive support tasks, allowing for a more focused approach to strategic business activities.
• Support recruiting administration by coordinating candidate communications and managing outreach to prospective hires.

Requirements & Qualifications

• Proven experience in administrative roles, showcasing strong organizational and multitasking abilities.
• Excellent written and verbal communication skills are essential for effective client interaction and correspondence.
• Ability to manage multiple priorities efficiently, demonstrating flexibility and adaptability in a dynamic work environment.
• Familiarity with basic invoicing processes and payment follow-ups to support financial administration.
• A strong commitment to confidentiality, including signing a Non-Disclosure Agreement (NDA) before accessing sensitive information.

What You’ll Gain

• Enhanced administrative skills that are applicable across various industries, making you a versatile candidate in the job market.
• Experience working with international clients, particularly in developed markets such as the US, UK, Canada, and Australia.
• Opportunities for professional growth and development through exposure to executive-level operations and decision-making.
• The ability to build a strong professional network while collaborating with diverse teams in different geographical locations.

How to Apply

If you are interested in this opportunity, please ensure you have completed the necessary recruitment processes with 20four7VA. To apply, log in using your 20four7VA-issued email address and proceed to the Team Portal. For further details and to submit your application, click Apply here.