Horasi Uganda is on the lookout for a dedicated Administrative Assistant to become an integral part of its expanding team in Kampala. This role is vital as it supports a civil engineering and construction consultancy that significantly contributes to the development of infrastructure in the region. In the initial months, you will engage closely with various departments, ensuring seamless communication and efficient project delivery for diverse public and private sector clients. Your contributions will enable engineers and project managers to focus on delivering exceptional infrastructure solutions that align with client expectations and regulatory standards.
Key Responsibilities
You will oversee daily office operations by answering phone calls, directing inquiries, and ensuring the reception area is maintained in a professional manner.
Your role will involve scheduling and coordinating meetings, preparing detailed agendas, accurately documenting minutes, and distributing follow-up actions to relevant team members.
You will manage the flow of incoming and outgoing mail, emails, and courier services, logging correspondence efficiently to ensure timely delivery.
Maintaining electronic and physical filing systems will be key; you will update records and ensure the confidentiality of sensitive information while assisting staff in locating necessary files.
You will aid the finance team with basic accounting tasks, which include processing invoices, tracking expenses, and preparing financial reports for management review.
Providing comprehensive administrative support to engineers and project managers, you will draft correspondence, prepare presentations, organize travel arrangements, and handle various ad hoc tasks as needed.
Requirements & Qualifications
A bachelor’s degree in any discipline is required, with a preference for business administration, office management, or related fields that demonstrate foundational knowledge applicable to administrative roles.
Candidates should possess basic accounting knowledge, including familiarity with invoicing, expense tracking, and essential bookkeeping principles.
Strong organizational skills and attention to detail are essential, as you will be managing multiple tasks and ensuring accuracy in your work.
Reliability and a proactive attitude are important traits that will help you thrive in this fast-paced engineering environment.
A willingness to learn new systems and tools quickly will be highly valued, as the company prioritizes growth potential over extensive experience.
What You’ll Gain
This role will enhance your administrative skills, providing hands-on experience in managing office operations within a dynamic engineering consultancy.
You will have the opportunity to develop your accounting knowledge, gaining practical experience with invoicing and budget monitoring.
Working alongside experienced project managers and engineers will allow you to gain insights into the construction and civil engineering sectors, which can be invaluable for your career growth.
As you contribute to the efficiency of project delivery, you will build a professional network within the industry, opening doors to future career opportunities.
How to Apply
If you are interested in applying for this exciting opportunity, please submit your application through the following link: Apply here.
Join Our Group
