Objective: To accurately capture, update, maintain, and retrieve operational data and records relating to container and cargo movements, ensuring timely and accurate information for effective depot operations and reporting.
Key Responsibility:
- Capture and update data relating to container receipts, dispatches, movements, and cargo operations in the relevant systems.
- Accurately enter information from delivery notes, gate documents, cargo documents, and other operational records.
- Verify data against source documents to ensure accuracy and completeness.
- Maintain accurate and up-to-date records of containers, cargo, and related transactions.
- Prepare and update daily operational reports, registers, and data summaries as required.
- Monitor and update container status, including receipts, releases, transfers, and movements within the ICD.
- Identify and report data discrepancies, missing information, or documentation errors to the relevant supervisor.
- Retrieve and provide operational data and records to authorised departments when required.
- Coordinate with Gate, Yard, Warehouse, Operations, Documentation, and other relevant teams to ensure timely flow of information.
- Ensure all data and records are properly filed and maintained for easy retrieval and audit purposes.
- Maintain confidentiality and integrity of operational and customer information.
- Support reconciliation of operational records and system data.
- Assist in generating management reports and other statistical information as required.
- Ensure compliance with company procedures, ICD operational requirements, and applicable HSE standards.
- Perform any other duties as assigned by the Warehouse Supervisor
Authority & Independence: The Data Entry Clerk has full authority delegated by the Warehouse Supervisor as per the requirements, duties and responsibility of the job
Work Conditions
- Must be mentally stable to contain stress and pressure.
- Office-based environment.
- May require extended hours during reporting periods.
- Continuous use of computers and office equipment
Physical & Mental Efforts
- Fast and accurate typing skills.
- Strong attention to detail.
- Good organizational and time management skills.
- Ability to maintain confidentiality.
- Good communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Basic analytical and reporting skills.
Education Qualifications & Experience
- Diploma in Information Technology, Business Administration, Statistics, Records Management, or related field.
- Minimum of 1–2 years’ experience in data entry or administrative work.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Knowledge of database systems is an added advantage.
- Knowledge of warehouse and cargo release procedures.
Skills & Competences
- Ability to work independently, should have effective communication skills, excellent customer care skills, sound decision-making skills and ability to think clearly during crisis or high-stress periods.
- Good Integrity, flexible, good interpersonal, team work, self-drive/ motivation and problem-solving skills.
- Should have a positive attitude, results focused, can work for long hours under pressure with minimum supervision and remain alert and aware of the surroundings.
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