The Operations and Administrative Officer at Aldelia plays a vital role in ensuring the seamless day-to-day functioning of the company, particularly in supporting the Operations Manager. This position focuses on administrative, HR, and operational functions related to recruitment and manpower outsourcing services, adhering to Ugandan labor laws and internal policies. In the initial months, the officer will engage with various stakeholders, help facilitate the onboarding of outsourced staff, and assist in maintaining compliance with national policies. This role is essential for fostering effective communication between clients and employees while ensuring a high standard of operational excellence.
Key Responsibilities
Assist in the onboarding and deployment of outsourced staff to various client sites, ensuring a smooth transition and adherence to client requirements.
Request and administer employment contracts, including fixed-term agreements and secondments, to maintain accurate staffing documentation.
Support the probation confirmation process, contract renewals, and the management of disciplinary documentation to uphold organizational standards.
Track attendance, leave, and absenteeism for outsourced staff, maintaining updated records that comply with labor laws and client expectations.
Act as the primary contact for outsourced staff regarding administrative inquiries, facilitating effective communication and support.
Coordinate staff exits, replacements, and redeployments, ensuring that client needs are met and staffing levels are maintained efficiently.
Prepare and submit payroll inputs such as timesheets and allowances, collaborating with finance to ensure timely salary payments and resolve any payroll-related queries.
Requirements & Qualifications
A Bachelor’s degree in Business Administration, Human Resources, or a related field is essential for this role.
Minimum of 2 years of experience in operations or administrative support, showcasing familiarity with HR processes and compliance.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a dynamic work environment.
Excellent communication skills, both written and verbal, to liaise with clients, stakeholders, and team members efficiently.
A solid understanding of Ugandan labor laws and employment regulations is crucial for maintaining compliance in operational processes.
What You’ll Gain
Valuable experience in operational management and administrative support within a dynamic organization.
Enhanced skills in recruitment processes and compliance, providing a strong foundation for future HR roles.
The opportunity to develop strong relationships with clients and stakeholders, improving your professional network.
Exposure to a range of business operations, allowing for career growth and the potential to move into more senior management roles.
How to Apply
Interested candidates should submit their applications through the following link: Apply here.
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