The Stock & Collections Officer at HR Beyond Limits plays a crucial role in ensuring the smooth operation of distribution activities by managing stock accountability and payment collections. This position is essential for maintaining financial integrity and efficient logistics within the company. In the initial months, the officer will familiarize themselves with the company’s inventory systems, build relationships with team members across Finance, Sales, and Warehouse, and develop a keen understanding of customer accounts and payment cycles. This role offers a unique opportunity to contribute to operational excellence while enhancing your skills in finance and inventory management.
Key Responsibilities
Collect and accurately account for payments received from customers, ensuring that all transactions are properly documented and reconciled.
Follow up on outstanding customer balances and overdue payments through effective communication and negotiation strategies.
Reconcile customer payments against invoices and delivery records to maintain accurate financial records and assist in financial reporting.
Monitor and reconcile stock dispatched, delivered, returned, and/or rejected to ensure that inventory levels are accurate and discrepancies are addressed promptly.
Verify customer deliveries against orders, invoices, and delivery notes to confirm that all products have been delivered as requested.
Investigate and report discrepancies in stock, deliveries, payments, and customer accounts to maintain transparency and accountability.
Maintain accurate records of collections, stock movements, and customer reconciliations to support effective financial management.
Prepare regular reports on collections, outstanding balances, and stock variances for management review, enabling informed decision-making.
Work closely with the Finance, Sales, Warehouse, and Distribution teams to resolve discrepancies in a timely manner, fostering a collaborative work environment.
Ensure compliance with company procedures for cash handling, stock control, and documentation, thereby safeguarding company assets.
Requirements & Qualifications
A Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, Commerce, or a related field is required for this position.
2–4 years of experience in collections, stock control, accounts receivable, or inventory reconciliation, ideally within distribution, FMCG, or retail environments.
Proficiency in Microsoft Excel is essential, along with experience using accounting, inventory, or ERP systems to manage data effectively.
Strong numerical, reconciliation, and analytical skills are necessary to accurately assess and report on stock and payment discrepancies.
Excellent attention to detail and a high level of integrity and accountability are critical for success in this role.
Good communication and customer-handling skills will enable you to build strong relationships with clients and colleagues alike.
The ability to work independently while meeting deadlines is essential for managing the various responsibilities of this role.
What You’ll Gain
Develop a strong foundation in financial management and stock control, crucial for advancing in the accounting and finance fields.
Enhance your analytical and problem-solving skills while tackling real-world challenges in inventory and collections management.
Gain valuable experience working in a fast-paced distribution environment, which can open doors to various career opportunities in logistics and finance.
Build a professional network by collaborating closely with team members across different departments, enhancing your career prospects in the industry.
Receive ongoing training and professional development opportunities to further your expertise and career advancement.
How to Apply
If you’re interested in this exciting opportunity, please submit your application through the following link: Apply here.
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