Administration Officer

About the Role

The Administration Officer at GiveDirectly plays a crucial role in ensuring the smooth operation of the country office in Kampala. This position is vital for maintaining efficient office administration, supporting procurement processes, and managing inventory to facilitate the organization’s mission of delivering cash transfers to those in extreme poverty. In the first few months, you will engage in various tasks such as overseeing daily operations, coordinating office logistics, and collaborating closely with team members across departments. Your contributions will directly impact the efficiency of our operations and support our goal of scaling aid effectively.

Key Responsibilities

• Oversee daily office operations, ensuring everything runs smoothly from opening to closing, including managing utilities and internet services.
• Monitor stock levels of essential office supplies and raise timely purchase requisitions to the Office and Procurement Associate to avoid shortages.
• Manage equipment repairs and maintenance for the country office and all field offices by keeping a fault log and coordinating necessary repairs through the procurement process.
• Assist in identifying and setting up new field offices, which includes conducting site visits, determining furnishing and equipment needs, and coordinating logistical requirements.
• Ensure daily cleanliness of the office by monitoring the cleaning schedule and checklist, ensuring supplies are available, and reporting any issues to the Office and Procurement Associate.
• Manage reception duties, including maintaining a visitors log, handling mail and courier services, and responding to phone inquiries in a professional manner.
• Organize logistics for trainings, meetings, and office events, ensuring all necessary arrangements are in place for successful execution.
• Support external relations by preparing documents and materials for meetings, official submissions, and events through printing, photocopying, and binding.
• Collaborate with field Administrative Officers to gather their monthly office supply budgets and ensure timely delivery of supplies across all offices.

Requirements & Qualifications

• A minimum of 2 years of experience in office administration or a related field, showcasing your ability to manage office operations effectively.
• Strong organizational skills with a keen attention to detail, allowing you to maintain efficient office supplies and logistics.
• Excellent interpersonal and communication skills, enabling you to coordinate effectively with staff at all levels and manage visitor interactions professionally.
• Proficiency in using office software, including document management systems and spreadsheet applications, to support filing and inventory management.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic work environment.

What You’ll Gain

• Experience working in a reputable organization that is making a significant impact in reducing poverty through innovative cash transfer programs.
• Opportunities to develop skills in office management, procurement processes, and logistics, which are essential for career growth in administration.
• Networking opportunities with professionals in the non-profit sector, enhancing your connections and career prospects in humanitarian work.
• A supportive work culture that encourages professional growth and high ownership, allowing you to take initiative in your role.

How to Apply

If you are interested in this exciting opportunity, please submit your application through our portal. For more details, you can Apply here.