Document Controller

About the Role

This Document Controller position offers a unique opportunity to work remotely for a UK-based employer while residing in Africa. The role is crucial for ensuring that all documents are meticulously managed, allowing teams to operate smoothly and efficiently with the correct files. In the initial months, you will adapt to the workflow of the UK team, become familiar with document management systems, and establish a routine that maximizes your productivity from home. You’ll be part of a supportive team that values clear communication and attention to detail, making your contributions essential to the overall success of the organization.

Key Responsibilities

• You will be responsible for maintaining a comprehensive and controlled register of documents, ensuring that all versions are accurately recorded and easily accessible.
• Your role will involve checking new document submissions against established naming conventions and approval protocols to uphold organizational standards.
• Archiving and retrieving records promptly will be a key part of your daily tasks, enabling quick access to necessary documents when requested by team members.
• Regularly chasing approvals and sign-offs from document owners will ensure that all documents are up-to-date and compliant with company policies.
• Conducting routine audits of document folders will be essential to identify and rectify any discrepancies or errors, maintaining the integrity of the document control system.
• You will contribute to the development of filing guidelines, enhancing the organization’s overall document management practices and improving team efficiency.

Requirements & Qualifications

• A proven track record in document control or records management is essential, demonstrating your ability to maintain tidy version control.
• Familiarity with platforms such as SharePoint, Google Drive, or Dropbox is required, as these will be integral to your daily operations.
• Strong attention to detail is crucial, ensuring that every document is meticulously managed and compliant with standards.
• You must have access to a reliable laptop, stable fiber internet, and a quiet workspace to facilitate effective remote working.
• Availability to work from 09:00 to 17:00 UK time (11:00 to 19:00 SAST) is necessary to align with team schedules.

What You’ll Gain

• Experience working in a remote setting, which enhances your ability to manage time and responsibilities independently.
• Opportunities for professional development, with training and support provided to help you excel in your role.
• The chance to work closely with a UK-based team, offering insights into international business practices and standards.
• Skill enhancement in document management and version control, making you a valuable asset in any administrative role.

How to Apply

If you are interested in this position, please submit your application detailing your experience and how you can contribute to the team. Apply here.