Executive Assistant to Select Board/Town Manager Office

About the Role

The Executive Assistant to the Select Board/Town Manager Office plays a pivotal role in ensuring the smooth and efficient operation of the administrative functions within the office. This position is critical as it serves as the primary point of contact for both internal departments and the public, facilitating communication and enhancing service delivery. In the first few months, the successful candidate will become familiar with office protocols, assist in managing various projects, and develop a comprehensive understanding of local governance processes. The role also involves dealing with confidential information, necessitating a high degree of discretion and professionalism.

Key Responsibilities

• The Executive Assistant will provide vital information and assistance to the public, addressing inquiries and concerns both over the phone and in person, while directing individuals to appropriate resources as necessary.
• Preparation of agendas for Select Board meetings is a key duty, which includes attending evening meetings and meticulously taking official minutes to ensure accurate records of discussions and decisions.
• Correspondence writing and form completion follow-up on board votes and directions, alongside maintaining accurate files and databases, is essential for effective office operations.
• Assisting applicants with Select Board licensing applications requires reviewing these applications for compliance with state and local laws, and scheduling necessary hearings.
• The role involves managing both physical and digital filing systems to ensure organized and accessible records within the office.
• Daily mail handling includes opening and distributing correspondence, which helps in maintaining efficient communication across departments.
• Management of the Town’s website pages and digital agenda software is crucial for transparency and public engagement.
• Assisting the HR & Licensing Manager with onboarding processes and maintaining personnel files contributes to effective human resource management.

Requirements & Qualifications

• A minimum of a diploma in Business Administration, Office Management, or a related field is typically required for this role.
• Proven experience in an administrative role, preferably within a government or public service setting, is highly advantageous.
• Strong organizational skills coupled with the ability to manage multiple tasks and deadlines effectively are essential for success in this position.
• Excellent written and verbal communication skills are necessary for drafting correspondence and interacting with various stakeholders.
• Familiarity with office software, including word processing, spreadsheets, and presentation tools, is essential for day-to-day tasks.

What You’ll Gain

• Experience working closely with local government officials, which can enhance your understanding of public administration and community service.
• Development of advanced organizational and multitasking skills that are highly valued in any administrative career path.
• The opportunity to engage with diverse community members and stakeholders, improving your interpersonal and communication skills.
• Exposure to confidential and sensitive information will enhance your ability to handle sensitive situations with discretion and professionalism.

How to Apply

If you’re interested in this exciting opportunity, please submit your application. For more details, Apply here.